Statement of Policy & Text
All employees of the King Library are expected to have in their possession an Employee Key Card, assigned by the University Police Department to ensure security.
If a key card is lost, stolen, mutilated, worn, or malfunctioning, it is the responsibility of that employee to:
- Notify the appropriate department immediately.
- Begin the process for replacing the card.
- Cost for replacing the card will be determined by the procedures for key card replacement, based on the Requirements & Guidelines below.
Upon termination of employment from the Library, key cards must be returned to the University Police Department.
- Any fees required to be paid prior to termination or receipt of final paycheck will be the employee’s responsibility.
Need for the Policy
Since all King Library employees are required to have an Employee Key Card in their possession, a policy is needed to set this requirement and to determine how to handle replacement of Key Cards that are lost, stolen, mutilated, worn or malfunctioning.
Requirements & Guidelines
Lost or Mutilated Cards
- Replacement of these cards is the responsibility of the employee, who must pay the cost for the replacement.
Worn or Malfunctioning Cards
- Replacement of these cards is the responsibility of the Library.
- The University Police Department will replace cards due to normal wear or malfunction in a timely fashion.
- Cost of such replacement will be assigned to either the City of San Jose or to San Jose State University, whichever organization employs that employee.
Stolen Cards
- Stolen cards must be immediately reported to the University Police Department by the employee, but are the responsibility of the Library to replace.
- Stolen cards are replaced at no cost to the employee.
Temporary Key Cards
- While new Key Cards are being produced, temporary key cards will be available at no charge.
Applicable Personnel/Departments
All library employees
Distributions
Intranet
Approval(s)
History & Dates
Category of Policy & WBS#: Administrative Services; 6.1.3
Author(s): Sharon Thompson
Authorized by: Core Team
Date Written: 2/24/03
Date Effective: 8/1/03
Date(s) of Revision(s):