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Criteria for Acquisition
1. The work must be of high quality, relative to its author and type and/or have special interest to the Library community per criteria stated in PL-295: Gifts of Art Work Policy (see References below).
2. The work can be given proper care and handling while on exhibition and/or in storage.
3. The work comes to the Library on an unrestricted basis in terms of ownership. In the event of a request for deviation from this policy, the King Library Management Team (KMT) will determine the status of any potential use restrictions (such as copyrights, patents, and trademarks) that are documented.
- (a) If the object is donated to the Library by a living artist or the heirs of the artist’s estate, a Copyright Agreement should be effected with the artist (or the heirs) so that the Library, University, and City can arrange to use reproductions of the work for educational, catalogue, publicity, and professional purposes without infringing on the artist’s copyright. For the purposes of this Agreement, the following are deemed to be reproductions for noncommercial purposes:
- reproduction in exhibition catalogues, books, slides, photographs, postcards, posters, and calendars; in art magazines, art books and art and news sections of newspapers; in general books and magazines not primarily devoted to art but of an educational, architectural, historical or critical nature;
- slides and film strips not intended for a mass audience; and
- television from stations operated for educational purposes or on programs for educational purposes from all stations.
- (b) Objects accepted as bequests must be free of restrictive conditions or reverters. If these exist, efforts should be made to gain disclaimers of reversionary interests from the heirs, and if necessary, a cy press ruling from the court of original jurisdiction which will allow for use of the object in accordance with the policies and procedures of the Library.
4. The work comes to the Library with clear documentation of current ownership and an appropriate record of previous owners (provenance).
5. CSU Executive Order No. 276 (see References below) grants authority to California State University presidents to give "final approval" to the "acceptance and installation of sculpture or other artwork to be permanently located on the grounds of the exterior of buildings or other structures on the campuses."
Criteria for De-acquisition
1. Care: It is determined that the Library is unable to care properly for the object, or there is found to be marked discrepancy between the cost of conservation and the aesthetic, historical, or financial value of the object.
2. Quality: It is determined that an object is of markedly inferior quality, either intrinsically or relatively, in comparison with other objects of the same type in the collection.
3. Redundancy: It is determined that the object is a duplicate of another work in the collection and has no value as part of a series, or that the object is repeated in kind by a superior example within the collection.
4. Inappropriateness: It is determined that the object now lacks a demonstrable relevance to the collection.
5. Illegitimate possession: It is proven that an object in the collection was stolen or illegally exported from a foreign country, or imported into the United States in violation of applicable state or federal laws.
6. Act of sacrifice: It may be determined that an object of quality is of such a relative value to a collection that is should be sacrificed to strengthen another area of the Library.
7. Forgeries: Objects proven beyond reasonable doubt to be forgeries shall be marked indelibly as such and consideration given to deaccessioning the object. However, under most circumstances these objects shall not be returned to the art market.
Applicable Personnel/Departments
Administration, LAARC, AAC
Approval(s)
Distributions
Both
History & Dates
Category: Administration/Operations; Facilities
Author(s): Caroline Punches & Edith Crowe
Authorized by: Patricia Breivik & Jane Light
Date Written: 11/2904
Date Effective: 11/29/04
Date(s) of Revision(s):
References
A. PL-295: Gifts of Art Work Policy
B. PR-???: Gifts of Art Work Procedure
C. CSU Executive Order No. 276 (1977) Policy and Procedure for the Acceptance and Installation of Exterior Artwork on the California State University and College Campuses