SJLibrary.org, a collaboration of San Jose State University and San Jose Public Library system.

Fees & Specialized Services

The Special Collections Department charges non-campus clients a fee for visual materials used in publication, production, and exhibit. Payment, made out to the "SJSU Library Special Collections Dept." should be sent out prior to use, printing, or publishing of the item. Permission to publish is contingent upon payment of fee. The fee is for each image, one time use only. Fee schedule is as follows:

• Not-for-profit exhibit, publication, film, TV broadcast or video: $25.00 per image
• For-profit exhibit, publication, film, TV broadcast or video: $50.00 per image
• Commercial advertisement: $75.00 per image

Permission to publish is granted only insofar as the rights of San Jose State University are concerned. The Special Collections Department can only claim physical ownership of the material and has not determined the identity of possible claimants of copyright for many of the materials in the collections. For example, probably very few photographs in the University Archives could be identified as being in the public domain, whereas copyright to the John C. Gordon Collection of Photography is owned by the University. Responsibility for identifying and satisfying any such claimants where copyright is uncertain must be assumed by users wishing to publish this material.

Researchers may reproduce visual images from the collections by:

• On-site photography or videotaping. The charge for on-site photography or videotaping is $25.00 per hour (minimum $25.00). The person doing the photographing or videotaping must provide an assistant (if necessary), a photographic stand, and all camera equipment. The use of lights must be kept to a minimum.



• Ordering photographic duplicates through Special Collections. Special Collections employs the services of commercial studios experienced in handling archival materials, as well as the campus Instructional Resources Center. Typical charges are $17.00 for an 8"x10" print, $40.00 for a 16"x20" enlargement, and $12.50 for a copy negative, which must be made if the reproduction is from a print. Current sales tax is 8.00% for orders requiring the services of commercial studios, and there may be an additional fee for pick-up and/or mailing. Checks for copies should be made payable to the "SJSU Library Special Collections Dept." at the time the copies are ordered. Materials will be processed and permission for use will be granted upon receipt of completed forms and payment in full.