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MAILING ADDRESS POLICY

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Statement of Policy & Text
Separate mailing addresses will be retained for the San Jose Public Library and for the San Jose State University Library. The SJPL branch libraries will retain their own addresses for mailing. Go to http://www.sjlibrary.org/about/locations/index.htm for more information on SJPL branch locations.

There will be a shared address for return of circulating materials to the King Library.

  • University Address

    Dr. Martin Luther King, Jr. Library
    San Jose State University/Dept. Name
    One Washington Square
    San Jose, CA 95192-0028


  • City of San Jose Addressess

    Dr. Martin Luther King, Jr. Library
    San Jose Public Library System
    150 East San Fernando Street
    San Jose, CA 95112-3580


    Silicon Valley Library System
    San Jose Public Library System
    150 East San Fernando Street
    San Jose, CA 95112-3580

    Books Aloud
    150 East San Fernando Street
    San Jose, CA 95112-3580

  • Shared Return Address
    For return of circulating materials only

    Dr. Martin Luther King, Jr. Library
    Circulation Department
    150 East San Fernando Street
    San Jose, CA 95112-3580
Need for the Policy
The SJSU Library must keep its One Washington Square address with extended zip to enable the U.S. Post Office to pre-sort its mail from other mail before it is delivered to the King Library. This allows the SJSU campus Purchasing and Receiving departments to:
  • Retain the tracking and record keeping processes currently in use at the University.
  • Ensure that SJSU is able to track any item back to when it first appeared on campus.
  • Maintain the current campus charge-back billing processes in use based on the campus extended zip codes.
The SJPL and its branches must continue to receive their mail directly from the U.S. Postal Service for billing purposes.

Requirements & Guidelines


Applicable Personnel/Departments
Employees of the City and the University Libraries, in general, especially:
  • SJSU Mail room and Receiving staff
  • SJPL Mail room and Receiving staff
Approval(s)

Reviewed and approved by: Signature/Name Date of Approval
KMT     2/24/03  


Distribution
http://www.sjlibrary.org/legal/policies.htm

History & Dates
Category of Policy: Administration/Operations
Author(s): SJSU Human Resources Coordinator, Linda Lunell
Authorized by: Core Team
Date Written: 2/24/03
Date Effective: 8/1/03
Date(s) of Revision(s): 10/24/03, 3/29/05

References


ID#: PL_217
Supersedes/amends: NEW


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