King Library Meeting Rooms
OVERVIEW
Meeting Rooms at King Library are available for:
1. Programs
- Programs must be free of charge and open to the public. They must be advertised through a wide variety of media. Programs provide opportunities for learning.
- Business meetings do not have to be open to the public. They do not have to be directly associated with the City or the University. Generally, a request to hold a Business meeting in the Library is only approved once each year per each group.
2. Business meetings held by community groups
- Business meetings do not have to be open to the public. They do not have to be directly associated with the City or the University. Generally, a request to hold a Business meeting in the Library is only approved once each year per each group.
3. University groups or groups affiliated with the City of San Jose
- University and City-affiliated groups may use Meeting Rooms for non-recurring business meetings.
- Consideration will NOT be given for meetings involving regularly scheduled courses, class meetings or presentations for course credit, student club or chapter meetings, monthly meetings including city and campus departmental meetings, fundraising events, reception-only events, or meetings that charge an admission fee.
- People interested in using Meeting Rooms for regular meetings of their organization, group, or club are encouraged to contact their local branch Library for availability. SJSU students are encouraged to contact the Student Union or Associated Students for available campus Meeting Room space.
Reservations will be placed on HOLD for 2 weeks from the date the hold is placed. If a reservation form has not been submitted by the end of the 2 week date the hold will be released.
Reservations can only be made up to 6 months in advance.
Library Administration reserves the right to approve or deny requests for room reservations.
There is no charge to use King Library Meeting Rooms.
All programs and meetings must be free of charge. No donations may be solicited. No promotions or sales (services, products, merchandise, or other items) are allowed.
Meetings must be held during the Library’s open hours unless prior approval has been given by the Library and University Police.
Meeting Rooms are located on the second floor of King Library.
Room Setups
Rooms 225/229: As a combined rooms can seat up to 200 people with the standard set up of Theater style and the partition open.
- Standard set up is Theater style which will seat 200 people.
- Classroom style will seat 66.
- Hollow Square or U shape will seat 30.
- Reception style will hold 200 without any seating (special requests for high or low top cocktail tables (must be ordered from an outside vendor (the library does not supply this type of table) at cost to the group booking the room).
- Luncheon Style with 30” x 60” tables and 6 chairs per table, will seat 100; with 3 food tables in the back of the room for self-serve.
- Banquet style with 30” x 60” tables and 6 chairs per table, will seat 100, except food prep will be done in 255/257 (all four meeting rooms must be reserved).
Rooms 255/257: As combined rooms can seat up to 60 people with the standard set up of Classroom style and the partition open.
- Classroom style will seat 60
- Theater style will set up to 90
- Reception style will hold 80 without any seating
- Luncheon Style with 30” x 60” tables and 6 chairs per table, will seat up to 50; with 2 food tables on the side of the room for self-serve.
Catering
- If catering is desired, Spartan Shops (408) 924-1756 is the approved caterer or a caterer listed on the “Approved Caterer list” see accompanying King Library guidelines to Outside “Approved Caterers.”
- Catering must be requested separately. The Library does not provide this service. No food is to be served in the foyer area outside the Meeting Rooms. By SJSU campus policy, only Spartan Shops can be contracted to open and serve alcohol in the library.
Media Equipment available in Meeting Rooms
Each Meeting Room is equipped with a variety of electronic media that may be requested on the room reservation form; however please note that the Library does not provide computers or laptops. Requests for changes in media requirements must be made with the Meeting Room Coordinator at least one week prior to the meeting.
Rooms 225/ 229, and 255/257 have the following capabilities:
- Wired and wireless microphones and ceiling-mounted speakers.
- Assisted listening devices.
- Computer data projection and audio, VHS or DVD playback, through a ceiling-mounted front projection system and wall-mounted stereo speakers.
- CD or cassette tape playback through wall-mounted stereo speakers.
- Wireless, computerized remote-control system.
- A front projection screen that may be operated independent of the computerized remote-control system.
- Internet access.
- Overhead transparency projector.
- A Media services representative will be available to answer questions and support your media request prior to your event start time.
FREQUENTLY ASKED QUESTIONS
General Meeting Room Guideline
Policies
King Library Customer Conduct policy, regarding other Customer Conduct guidelines.
Policies on Library Meeting Rooms Use: Meeting Room Overview, Meeting Room Business/Public Use (King Library), Meeting Rooms Internal Use, Meeting Rooms 5th floor.
Policy on Serving Alcohol.
Date: 10/15/2010
Revised: 3/8/13